This Privacy Policy, together with the Terms of Service posted on our site, Multitracks E-Bike, set forth the general rules and policies governing your use of our Website. Depending on your activities when visiting our website, you may be required to agree to additional terms of service.
We respect your privacy and are committed to protecting personally identifiable information you may provide us through the Website. We have adopted this privacy policy (“Privacy Policy”) to explain what information may be collected on our Website, how we use this information, and under what circumstances we may disclose the information to third parties. This Privacy Policy applies only to information we collect through the Website and does not apply to our collection of information from other sources.
At Multitracks E-Bike, we want you to know that we have your best interests at heart, and in this Privacy Notice, we give you information on how we collect and process your data when you use our website or mobile applications, take part in any of competitions, sign-up as a member with us, apply for a job with us, or are a service provider to us. This Privacy Policy applies to multitrackse-bike.co.uk (hereinafter, “us”, “we”, or “multitracksebike.co.uk”). As data protection is really important to Multitracks E-Bike, we may provide you with additional data privacy notices or information that is specific to your situation – and if we do, you need to read that additional information alongside this Privacy Notice (which is our key document and will always apply).
As Multitracks E-Bike takes managing your personal data seriously, we have a team who is responsible for overseeing the management and security of your personal data as well as answering any questions that you have about this Privacy Notice. If you would like to get in touch with this team, please kindly contact info@multitracksebike.co.uk .We also need to let you know that if you have any concerns and/or you’re not happy with our approach, you have the right to make a complaint at any time to your local data protection regulator. This Privacy Notice is kept under regular review and was last updated in March 2022.
WHAT DATA DO WE COLLECT?
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
Certain visitors to Multitracks E-Bike’s websites choose to interact with Multitracks E-Bike in ways that require Multitracks E-Bike to gather personally identifying information. The amount and type of information that Multitracks E-Bike gathers depend on the nature of the interaction. For example, we ask visitors who leave a comment at https://multitracksebike.co.uk to provide a username and email address. In general, we collect, use, store, and transfer different kinds of personal data and we’ve grouped them together below for you:
Identity Data includes first name, middle name, last name, username or similar identifier, title, Social Security number, driver’s license number, state identification card number, passport number, and date of birth.
Usage Data includes information about how you use our website and services. Profile Data includes your username and password, agreements signed with you (such as our rental or rent-to-own agreements), your interests, preferences, feedback, and survey responses.
Contact Data includes billing address, email address, and telephone numbers. Financial Data includes bank account and payment card details.
Transaction Data includes details about payments from you and other details of products and services you have registered for with us.
Technical Data includes internet protocol address, your login data, browser type, and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website. Where you are a member with us, it also includes data on your rides and the locations that you have traveled to with our bike (as our bikes are installed with devices that track this data).
Marketing and Communications Data includes your preferences in receiving marketing from us and your communication preferences. We also collect, use, and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Notice. We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Our products and services are not intended for children and therefore, we do not knowingly collect data relating to children.
Our relationship with you
The personal data that we collect from you depends on our relationship with you we only collect and process your personal data when the law allows us to do so by.
Technical Data and Usage Data (for tracking purposes). Identity Data, Contact Data, and Marketing and Communications Data (if you enter into a competition, promotion, or survey or sign-up for more information, etc.).Automated technologies—As you interact with our website, we automatically collect personal data about you by using cookies and similar technologies. Direct interactions—If you decide to contact us through our website or through other means, you will be directly providing us with your personal data. Consent, in that you are choosing to provide us with your details so that we know to contact you about your query. Necessary for our legitimate interests (i.e. for running our business, provision of services, to develop our business, and informing our marketing strategy).
I am a Multitracks E-Bike member (i.e. a rider that has entered into or is in the process of entering into a contractual agreement with Multitracks E-Bike).
Technical Data and Usage Data (for tracking purposes and information on your riding).Identity Data, Contact Data, Financial Data, Transaction Data, Profile Data, and Marketing and Communications Data (for when you enter into a formal relationship with us for a service or product).Automated technologies—As you interact with our website (and/or products), we automatically collect personal data about you by using cookies and similar technologies. Direct interactions—If you decide to contact us through our website or through other means, you will be directly providing us with your personal data. We may receive personal data about you from third parties (as detailed below) and public sources. Performance of a contract with you. Necessary for our legitimate interests (i.e. to recover debts due to us, to keep records to develop our business strategy, check eligibility for special offers).Necessary to comply with a legal obligation (i.e. respect to our financial, tax, and legal affairs).
I am a candidate applying for a job with Multitracks E-Bike (and/or am subsequently in the process of signing an employment contract with Multitracks E-Bike).
Technical Data and Usage Data (if you apply through our website). Identity Data and Contact Data (information submitted as part of your application). Automated technologies—As you interact with our website, we automatically collect personal data about you by using cookies and similar technologies. Direct interactions—If you decide to apply for a job at Multitracks E-Bike, you will be directly providing us with your personal data. Third-parties or publicly available sources—We may receive personal data about you from various third parties (such as recruitment agents or your referees) and public sources. Consent in that you are choosing to provide us with your details so that we know to contact you about a vacancy.
Performance of a contract with you.
I am a service provider to Multitracks E-Bike.
Technical Data and Usage Data (for tracking purposes) Identity Data and Contact Data (if you register your interest). Automated technologies—As you interact with our website, we automatically collect personal data about you by using cookies and similar technologies. Direct interactions—If you agree to provide us with a service, we will hold the personal data of your staff that have engaged with us. Performance of a contract with you. Necessary for our legitimate interests (i.e. for running our business). Necessary to comply with a legal obligation (i.e. in respect to our financial, tax and legal affairs). Please contact us on info@multitrackse-bike.co.uk if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table above. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
What if you fail to provide personal data?
Where we need to collect personal data by law or under the terms of a contract, we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into. In this case, we may have to cancel goods and/or services you have with us – but we will notify you in advance.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If this does occur and you wish to get an explanation as to how the processing for a new purpose is compatible with the original purpose, please contact us at info@multitracksebike.co.uk . If we need to use your personal data, however, for an entirely unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Website Visitors
Like most website operators, Multitracks E-Bike collects non-personally identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. Multitracks E-Bike’s purpose in collecting non-personally identifying information is to better understand how Multitracks E-Bike’s visitors use its website. From time to time, Multitracks E-Bike may release non-personally identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website.
Multitracks E-Bike also collects potentially personally-identifying information like Internet Protocol (IP) addresses for logged-in users and for users leaving comments on https://multitrackse-bike.co.uk blog posts. Multitracks E-Bike only discloses logged-in user and commenter IP addresses under the same circumstances that it uses and discloses personally-identifying information as described below.
WITH WHOM WE MAY SHARE PERSONAL DATA?
We may share your personal data with the parties set out below for the purposes set out in the legal and business terms. Internal third parties such as those within our group are based outside of your country of residence. External third parties such as Potential and existing customer tracking and engagement providers – for us to be able to track our engagement with potential and existing customers as well as be able to communicate with them through different methods (such as online chat, text, and telephone).
Telematics devise and software providers – for us to be able to monitor bike data, riding behavior, and bike location.
Payment service providers – for us to process any payments made by our customers to us. Insurers and claims processors – for us to deal with any accidents or bike issues that our customers face.
Bike servicing, maintenance, and repair organizations – for us to ensure that the bikes that our customers are driving are roadworthy.
Candidate tracking, assessment, and background screening organizations – for us to manage and evaluate candidates that are applying for vacancies with us and to confirm their details and credentials.
Technology companies that provide us with desktop and cloud-based products – for us to conduct our business and back-up data (which may include your personal data) whilst you are reviewing our website, applying to be our customer, applying for a vacancy with us, or acting as one of our suppliers.
Professional advisers such as law firms, banks, and accountancy firms – which we need to engage with for the purposes of our business and may need to provide data (and this may include sharing your personal data).
Delivery Platform Partners – which we partner with to provide discounts and other special offers to eligible Multitracks E-Bike riders.
Regulators and other governmental authorities – which we need to engage with for the purposes of our business and may need to provide data (and this may include sharing your personal data).Third-parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this Privacy Notice. We require all third-parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions, except for when such third parties are regulators and other governmental organizations.
EEA Residents Only: We share your personal data within the Multitracks E-Bike group and with some of our third-party suppliers. This will involve transferring your data outside the EEA. Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented: We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries. Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries. Where we use providers based in the U.S., we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the U.S. For further details, see European Commission: EU-US Privacy Shield. Please contact us at info@multitracksebike.co.uk .com if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
HOW LONG DO WE RETAIN YOUR DATA?
We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation with respect to our relationship with you. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data; the potential risk of harm from unauthorized use or disclosure of your personal data; the purposes for which we process your personal data and whether we can achieve those purposes through other means; and the applicable legal, regulatory, tax, accounting or other requirements. By law, we have to keep basic information about our customers (including Contact, Identity, Financial, and Transaction Data) for 6 years after they cease being customers for tax purposes. In some circumstances you can ask us to delete your data: see “What are your legal rights?” below for further information. In some circumstances, we will anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data which we have summarized for you below.
You may request access to your personal data commonly known as a “data subject access request”
This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
You may request correction of the personal data that we hold about you This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
You may request the removal of your personal data
This enables you to ask us to delete or remove personal data where there is no good reason for us to continue to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data
This applies when we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts your fundamental rights and freedoms. You also have the right to object to where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request the restriction of processing of your personal data.
This enables you to ask us to suspend the processing of your personal data in the following scenarios: If you want us to establish the data’s accuracy. Where our use of the data is unlawful, but you do not want us to erase it. Where you need us to hold the data even if we no longer require it as you need it to establish, exercise, or defend legal claims. You have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data
This will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent. If you wish to exercise any of the rights set out above, please contact us at info@multitrackse-bike.co.uk. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we could refuse to comply with your request in these circumstances. We may need to request specific information from you to help us confirm your identity. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. We try to respond to all legitimate requests within 1 month. Occasionally it could take us longer than 1 month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
YOUR DATA SECURITY
The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, contractors and other third-parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
COOKIES
To enrich and perfect your online experience, Multitracks E-Bike uses “Cookies”, similar technologies and services provided by others to display personalized content, and appropriate advertising and store your preferences on your computer.
A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Multitracks E-Bike uses cookies to help Multitracks E-Bike identify and track visitors, their usage of https://multitrackse-bike.co.uk, and their website access preferences. Multitracks E-Bike visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using Multitracks E-Bike’s websites, with the drawback that certain features of Multitracks E-Bike’s websites may not function properly without the aid of cookies.
By continuing to navigate our website without changing your cookie settings, you hereby acknowledge and agree to Multitracks E-Bike’s use of cookies.
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. By using our sites, we’re assuming you’re happy with our use of cookies. If you have any questions about it, please get in touch with us at info@multitrackse-bike.co.uk
THIRD-PARTY LINKS
Our websites and applications may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our websites and applications, we encourage you to read the privacy documentation of every website you visit.
MARKETING
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We may use your Identity, Contact, Technical, Usage, and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services, and offers may be relevant for you. You will receive marketing communications from us if you have requested information from us or purchased services from us and you have not opted out of receiving that marketing. We will get your express opt-in consent before we share your personal data with any third party for marketing purposes. You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time on info@multitrackse- bike.co.uk and withdrawing your consent. Where you opt-out of receiving these marketing messages, this will not apply to messages that we need to send you as a result of performing a contract that we have with you (e.g. as we may be required to contact you about payment due).
What are your rights and how can you exercise them?
In accordance with the General Data Protection Regulation (GDPR) and relevant privacy laws in our jurisdictions of operation, you, as a data subject, can exercise the following rights: Right of ACCESS: You can obtain information related to the processing of your personal data and a copy of such personal data. (Art. 15 GDPR)
Right of RECTIFICATION: If you consider that your personal data are inaccurate or incomplete, you can request the modification of such personal data. (Art. 16 GDPR) Right of ERASURE: You may require the deletion of your personal data, under certain circumstances. (Art. 17 GDPR)
Right of PROCESSING LIMITATION: You can request the limitation of the processing of your personal data, under certain circumstances. The limitation is the marking of stored personal data in order to limit their processing in the future. (Art. 18 GDPR) Right of OBJECTION: You can object to one (or several) specific processing of your personal data, for reasons related to your particular situation. (Art. 21 GDPR) Right of PORTABILITY: Under certain circumstances, you have the right to recover the personal data you have given us or, when technically possible, to transmit them to a third party with your authorization. (Art. 20 GDPR)
Right of not being subject of automated individual decisions: This is to ensure that you are not subject to a decision based solely on the processing of your data, including profiling, that produces legal effects on you or significantly affects you in a similar way.
You also have the right to withdraw the provided declaration of consent regarding data protection at any time, with immediate effect. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
If more information is needed or in order to exercise the aforementioned rights, please contact us by email at info@multitrackse-bike.co.uk .com
or by postal mail at:
Unit 1, Cobbett Park, 22-28 Moorfield Road,
Slyfield Industrial Estate Guildford, Surrey GU1 1RU
Please note that access can only be granted if you provide, in full: your first name and surname, your current address and, if necessary, your previous address, your date of birth, and your email address. This information is used exclusively for correlation purposes, which in turn ensures that no unauthorized third party can obtain your personal data. Any product, operation, and/or contract numbers that we might have sent to you are also useful and helpful, but not necessary, in enabling us to identify the relevant data quicker.
